How to Submit Gems

Whether you choose to ship your items directly to us, or drop them off in person, here are a few tips to help ensure the quick return of your items.

• For GIA Diamond Grading Reports and Diamond Dossiers services, we only accept loose, unmounted diamonds. Mounted stones are accepted for Verification, Colored Diamond Identification and Origin services depending upon the setting or mounting.
• While you may submit anything to any GIA Laboratory location for grading or identification services, there may be some limitations on the size and types of material that are serviced at that facility, and your items may be shipped to another location for service. Please refer to specific locations for details.

What you will need:

• A signed Client Agreement (US-size form or Intl A4 size form), if we don’t have a current form for you on file or if you begin sending stones to the GIA Laboratory in India. Please be sure to return the signed signature page(s) with your first shipment, including the Patriot Act Compliance Confirmation and the Kimberley Process Certification. We will periodically request that you sign updated agreement(s).
• Your items placed in individual parcel papers or other suitable containers.

Parcel papers must include shape and weight. You may also include your internal identification or lot number. Parcel papers may not include company name, initials, logos, phone, fax, email, website, or any other information that identifies you as the client or refers to grading information.

• A memo or pro-forma invoice of submitted items including weight, shape, value and service requested, on company letterhead (if applicable).
• Your GIA Client Number (if available).
• If shipping, please provide return shipment information, including address, telephone number, insurance requirements and estimated declared values.
• If you’re picking up or dropping off items in person, please bring photo identification and, if applicable, trade identification (business card or letter) authorizing use of the account.

Please feel free to contact us at any time if you have questions or need assistance.